Southern New England Chapter Board of Directors Meeting

Wednesday May 14, 2008

Present                                                                         Absent

Bette Heinzman                                                            Jeff Gordon

Gail Van Dine                                                               Mike Kowalczyk

Wes Van Dine                                                              Lee Heinzman

Cliff McGuire                                                               Bob McDonald

Craig Lifland                                                                 Mike Sorensen

Patty McGuire                                                              Matt Iovanna

Ed Dombroskas

Cliff Johnson

Bob Fleming

• Meeting was called to order at 7:20 p.m. by Cliff McGuire in the absence of President Lee Heinzman.
• Minutes from the previous meeting were accepted as written by Patty McGuire and seconded by Bette Heinzman
• Craig Lifland advised that as of 5/14/08 the chapter had $8,170 in its treasury with all bills accounted for and paid.
• Sponsor money is slow in coming in – majority is in.  We welcome Ashcroft Inc as a sponsor this year.
• Bette advised that the flyer has been sent to the membership regarding the upcoming Wooden Boat Show in Mystic the weekend of June 27-29, 2008.  Replies are starting to come in about manning the booth.  We will have a full compliment of Mahogany Memories “ship’s store” for sale.
• ACBS will be giving us a set of tumblers and a cooler for those signing up that day; banners and burgees are forthcoming.  ACBS will pay for lunch for those manning the booth. Don Groeschner will be bringing his boat.
• There was a discussion of who will man the booth on the various days.
• Bette to call Shannon to see if we can store the totes overnight.  Bette to bring tables and cloths.  Mike will be bringing his tent.
• Everything appears to be falling into place with our show on July 12th.  Cliff and Patty McGuire have been in touch with Beth Currie at the CT River Museum as well as Andrea (our event planner)
• The tent for the July 12th show has been ordered and it will be a 30 x 60; tables, chairs, etc. have also been ordered.
• Press releases are just about completed; a press release was sent to Soundings for their June issue.
• Ed Dombroskas will check into a “TV Bumper” for Saturday July 12th.  Ed and Patty will coordinate the press releases and get them to Ed and Beth. Cliff has coordinated everything with Pusser’s and they will again host our cocktail party on Saturday July 12th as well as provide the awards.
• Contact and a $500 deposit has been given to “Porky Pete’s” of Essex for our Saturday BBQ.  Lion’s Club will be doing the cookout on Friday.
• The museum will be doing the lunch on Saturday with the vendor to be determined by the museum.
• Friday and Saturday the museum will provide the bar.
• Sunday everyone is on their own as far as food and beverages.
• It was agreed that we would have Dunkin Donuts and “boxes of Joe” for Saturday
• Cocktail party on Saturday will be 5-6:30 p.m.  Bartenders will be Anne Marie/Ed and Patty/Cliff.
• Bob Fleming advises that everything is set for docking.
• Craig Lifland will call the Town Selectman regarding the launch area.
• Bette has provided Craig with the name and phone number on the insurance rider.
• Patty McGuire is staining/painting the plaques; Lee will check the inventory of the small plaques that are affixed onto the wooden plaques.
• Wes advised that Fred Marks will again be the Chief Judge – other names for judges will be provided shortly.
• We will provide the judges with tee shirts and lunch
• Ed Dombroskas advised about the credit card machine and it was voted to get one for use at the show. 
• Credit card account will be opened up with Renaissance Associates, per Ed Dombroskas; they take everything except A/E and Discover Card.  Ed will negotiate the fee.  They will get 2% of the sale and usually a 10% per month administrative fee. 
• The poster is being printed; the small one is printed and has been given to board members.  Bette will be sending a letter along with a small poster to all sponsors under Jeff Gordon’s name.
• Wes and Gail advised that the Fall Frolic will be on September 20th with a rain date of September 27th.
• Lee will speak with the three model makers regarding exhibiting at the show. 
• Bette has contacted Steve Ray (Star Distributing) – no word back.
• Patty and Cliff to check with Beth at museum to see who they will be contacting, i.e., selling of bookings, Sea Scouts, etc.
• Museum responsible for tent, grill, port-o-potty, tables/chairs, banners, Friday and Saturday night bar.
• Bette ordered 10 new ACBS hats.
• SNEC will continue the President’s Award and will contact Woodbury Pewter to see what they have.
• The poster has been printed with all sponsors.
• “Chinese Auction” to take place Saturday July 12th at 3:00 – open to the general public.  Items for raffle needed by Monday June 23rd.
• It was decided to dedicate the show to Barry White and Melinda McGurl – both enthusiastic wooden boaters.
• Insurance endorsement has been provided to Craig from headquarters.

• Craig to see about items from Hagerty like they provided last year.
• Fall annual dinner was tabled for now.
• Card from Rob Sutton was read thanking SNEC for the flowers for Melinda McGurl.

Meeting was adjourned at 9:20 p.m.

NEXT BOARD OF DIRECTORS MEETING WILL BE ON JULY 18TH AT  6:00 P.M. SHARP AT THE CT RIVER MUSEUM.

Respectfully Submitted:

Bette Heinzman

Secretary, SNEC

5/25/08